Administrative Assistant
4.
1 Cambridge, MA Cambridge, MA $24.
65 - $34.
13 an hour $24.
65 - $34.
13 an hour 12 hours ago 12 hours ago 12 hours ago Posting Date:
1/29/24 Department:
Election Commission Job Code:
C090 Sequence #:
010, 011 Number of Hours Per Week:
37.
50 Additional Work Hours Information:
Some weekends, evenings and holidays hours Union Affiliation:
Teamsters Local 25 # of openings:
2 Type of Employment:
Regular Civil Service Type:
Official Service ESSENTIAL DUTIES &
Responsibilities:
The Administrative Assistant will perform highly specialized clerical duties requiring a high degree of knowledge of election laws, policies, and procedures where a mistake in judgment may entail serious consequences.
The Administrative Assistant must be able to exercise a high degree of independent judgment.
Examples of duties include but are not limited to the following:
Answer voter, census and election inquiries by phone and in person.
Assist in managing the vote by mail process.
Prepare Board of Election Commissioners agendas and maintain board minutes under the direction of the Executive Director and Assistant Director.
Research, compile and maintain complex and confidential departmental records and reports.
Process a large number of nomination papers, absentee ballot applications, absentee ballots, voter registration & census forms.
Provide a wide array of administrative tasks and assistance as assigned by the Executive Director.
Responsible for office bills payable.
Manage updates to the department's website and online calendar.
Assist with payroll processing and timekeeping.
Assist with preparing election supplies.
Assist the Executive Director, Assistant Director and Operations Management on Election Night.
Input data and maintain the Massachusetts Central Voter Registry database.
Assist in maintaining the Multiple Unit Listing used for the Annual Census and Street Listing Book.
Assist in training new other clerical staff as needed.
Pickup and deliver office mail, payroll documents and other items as assigned by the Executive Director, Assistant Director and Office Manager.
Assist with scheduling meetings.
Receive incoming mail, open, date stamp and distribute to appropriate staff; handle routine correspondence.
Assist with inquiries by phone and in-person as directed by the Executive Director and Assistant Director.
Attend seminars and meetings as assigned by the Executive Director.
Perform other related duties as assigned.
MINIMUM REQUIREMENTS:
Demonstrated data entry/clerical experience required.
Must type 30 words per minute (A typing test may be administered).
Knowledge of and familiarity with the Massachusetts Central Voter Registry and election laws, policies and procedures highly desirable.
Office experience, strong interpersonal and communications skills, both written and verbal, and demonstrated customer relations skills required.
Organized and detail-oriented, able to work both as part of a team and individually.
Knowledge of basic business mathematics and statistics.
Computer literate, including facility with Microsoft applications, particularly Word and Outlook.
Flexibility, patience, maturity and a sense of humor.
Presents a professional image both in person and on the telephone.
Must be able to receive and understand direction from supervisor.
Must be able to respond to varying conditions and handle multiple tasks simultaneously.
High School diploma/GED required.
PHYSICAL DEMANDS:
Physically able to operate a variety of machinery and equipment, including office equipment such as computers, telephones, calculators, copiers, facsimile machines.
Ability to sit and use computer workstation, including keyboard and visual display terminal, for extended periods of time.
Ability to access, input, and retrieve information from a computer.
Ability to lift up to 20 lbs.
and sufficient mobility to travel throughout the City of Cambridge or to seminars and trainings as required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
WORK ENVIRONMENT:
General office environment with air conditioning, carpeted floors and fluorescent lighting.
Noise level fluctuates from low to high as the office can be active with phone calls, walk-in inquiries and equipment.
DOCUMENTS REQUIRED:
Please upload the below documents to complete your application:
Resume Cover Letter #P1.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Cambridge, MA Cambridge, MA $24.
65 - $34.
13 an hour $24.
65 - $34.
13 an hour 12 hours ago 12 hours ago 12 hours ago Posting Date:
1/29/24 Department:
Election Commission Job Code:
C090 Sequence #:
010, 011 Number of Hours Per Week:
37.
50 Additional Work Hours Information:
Some weekends, evenings and holidays hours Union Affiliation:
Teamsters Local 25 # of openings:
2 Type of Employment:
Regular Civil Service Type:
Official Service ESSENTIAL DUTIES &
Responsibilities:
The Administrative Assistant will perform highly specialized clerical duties requiring a high degree of knowledge of election laws, policies, and procedures where a mistake in judgment may entail serious consequences.
The Administrative Assistant must be able to exercise a high degree of independent judgment.
Examples of duties include but are not limited to the following:
Answer voter, census and election inquiries by phone and in person.
Assist in managing the vote by mail process.
Prepare Board of Election Commissioners agendas and maintain board minutes under the direction of the Executive Director and Assistant Director.
Research, compile and maintain complex and confidential departmental records and reports.
Process a large number of nomination papers, absentee ballot applications, absentee ballots, voter registration & census forms.
Provide a wide array of administrative tasks and assistance as assigned by the Executive Director.
Responsible for office bills payable.
Manage updates to the department's website and online calendar.
Assist with payroll processing and timekeeping.
Assist with preparing election supplies.
Assist the Executive Director, Assistant Director and Operations Management on Election Night.
Input data and maintain the Massachusetts Central Voter Registry database.
Assist in maintaining the Multiple Unit Listing used for the Annual Census and Street Listing Book.
Assist in training new other clerical staff as needed.
Pickup and deliver office mail, payroll documents and other items as assigned by the Executive Director, Assistant Director and Office Manager.
Assist with scheduling meetings.
Receive incoming mail, open, date stamp and distribute to appropriate staff; handle routine correspondence.
Assist with inquiries by phone and in-person as directed by the Executive Director and Assistant Director.
Attend seminars and meetings as assigned by the Executive Director.
Perform other related duties as assigned.
MINIMUM REQUIREMENTS:
Demonstrated data entry/clerical experience required.
Must type 30 words per minute (A typing test may be administered).
Knowledge of and familiarity with the Massachusetts Central Voter Registry and election laws, policies and procedures highly desirable.
Office experience, strong interpersonal and communications skills, both written and verbal, and demonstrated customer relations skills required.
Organized and detail-oriented, able to work both as part of a team and individually.
Knowledge of basic business mathematics and statistics.
Computer literate, including facility with Microsoft applications, particularly Word and Outlook.
Flexibility, patience, maturity and a sense of humor.
Presents a professional image both in person and on the telephone.
Must be able to receive and understand direction from supervisor.
Must be able to respond to varying conditions and handle multiple tasks simultaneously.
High School diploma/GED required.
PHYSICAL DEMANDS:
Physically able to operate a variety of machinery and equipment, including office equipment such as computers, telephones, calculators, copiers, facsimile machines.
Ability to sit and use computer workstation, including keyboard and visual display terminal, for extended periods of time.
Ability to access, input, and retrieve information from a computer.
Ability to lift up to 20 lbs.
and sufficient mobility to travel throughout the City of Cambridge or to seminars and trainings as required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
WORK ENVIRONMENT:
General office environment with air conditioning, carpeted floors and fluorescent lighting.
Noise level fluctuates from low to high as the office can be active with phone calls, walk-in inquiries and equipment.
DOCUMENTS REQUIRED:
Please upload the below documents to complete your application:
Resume Cover Letter #P1.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
